Digitalization

Digitalization for Painting Companies — Where to Start

Paper records, timesheet chaos, Excel spreadsheets. 5 areas you can digitalize right now.

20+ Hrs/Week
2 Hrs/Week

The Problem: Paper-Based Chaos

The three biggest time wasters in painting companies without software.

45–60 min per quote
Handwritten Quotes
Assembling line items by hand, looking up prices, correcting typos, no catalogue. Every quote takes nearly an hour.
Timesheets go missing
Paper-Based Time Tracking
Illegible handwriting, sheets submitted late, slips lost in the van. Payroll errors and rework for the accounts team.
Excel-based scheduling
Planning Without a System
Double bookings, no overview of who is where, conflicts spotted too late. Phone calls instead of clarity.

5 Areas You Can Digitalize Right Now

Step by step. Start where the biggest lever is.

Area 01
Create Quotes Digitally
The single biggest lever. Instead of 60 minutes per quote, a position catalogue and measurement calculator brings that down to just 5 minutes.
Time saved on quotes
Assembling line items
25 min 1 min
Checking calculations
15 min automatic
Create PDF + send
20 min 1 click
Position catalogue Measurement calculator Branded PDF
60 min → 5 min per quote
Area 02
Time Tracking via App
Employees clock in on their smartphones. GPS stamp, project assignment, automatic DATEV export. No more paper slips.
Digital time clock
Collecting timesheets
2 hrs/week 0 min
Retyping hours
3 hrs/week 0 min
Correcting payroll errors
1 hr/week 0 min
GPS stamp Project assignment DATEV export
6 hrs/week saved
Area 03
Digital Scheduling
Gantt view instead of Excel. Drag & drop, automatic conflict detection, employee and vehicle planning at a glance.
Digital planning board
Team A
Facade Mueller — Wk 24-25
Team B
Interior Schmidt
Drywall Weber
Team C
Floor Coating Garage — Wk 24
Gantt view Drag & drop Conflict detection
Zero double bookings
Area 04
Automated Accounting
Generate invoices from quotes, archive in a GoBD-compliant manner, DATEV export for the accountant, automated dunning.
Digital accounting
Invoice from quote
30 min 1 click
Monthly DATEV export
3 hrs 5 min
Sending reminders
manual automatic
GoBD-compliant DATEV export Dunning automation
4+ hrs/week saved
Area 05
Digital Inventory Management
Minimum stock alerts, automatic reorder suggestions, product photos for easy identification. No more searching, no more over-ordering.
Stock overview
Caparol ThermoSan NQG 12.5L
8 buckets
Brillux Sensocryl ELF 3L
1 bucket Min. stock!
Knauf Rotband 30kg
12 bags
Tesa Masking Tape 4348 50mm
3 rolls
Minimum stock alerts Reorder suggestions Product photos
Zero stockouts on site

What It Costs — and What You Gain

The numbers always add up.

Cost without software
800+ EUR
Per month in lost working time. 20 hours x EUR 40/hr = EUR 800 you are burning every week.
EaseControl Starter
from 99 EUR
Per month for the complete operation. All 5 areas covered. 14-day free trial.
ROI calculation per month
Time saved on quotes (10 quotes x 55 min) EUR 366
Time saved on time tracking + accounting EUR 400
Fewer errors and rework ~EUR 200
Total savings per month ~EUR 966
Less software costs -EUR 99
Net benefit per month +EUR 867

Checklist: Go Digital in 7 Steps

How to make the switch without disruption.

1
Needs Analysis
Where are you losing the most time? Quotes, time tracking, scheduling? Start there.
2
Choose Software
An industry-specific solution, not a generic tool. Built for painters, not for all trades.
3
Start a Pilot Project
Run one real project completely digitally. From quote through to invoice.
4
Train Employees
30 minutes is enough. Install the app, explain clock-in, get started.
5
Transfer Data
Customer records, line items, prices. Set them up cleanly once, then use them forever.
6
Adapt Processes
Put paper folders away. Tablet on site. Digital becomes the standard.
7
Gather Feedback
After 4 weeks: what works better? Where are the sticking points? Optimise and expand.

Frequently Asked Questions

What are the prerequisites?
A smartphone per employee and an internet connection. That is all. EaseControl runs in the browser and as a PWA on iPhone and iPad. No Windows, no Android required. Your existing hardware is perfectly sufficient.
Is the switch safe? What happens to my data?
All data is stored on German servers (Hetzner, Nuremberg). GoBD-compliant archiving, GDPR-compliant, regular backups. Your data belongs to you — export is available at any time. We provide a Data Processing Agreement (DPA) for you.
How long does implementation take?
You can write your first quote on day one. Time tracking is up and running after one day of setup. Full digitalisation of all 5 areas typically takes 2–4 weeks — during ongoing operations, with no downtime.
Do I need to change everything at once?
No. Start with the area that costs you the most time. Most companies begin with digital quotes and gradually add time tracking, scheduling, accounting and inventory. Each area also works independently.

EaseControl — Digitalization for Painting Companies

Digital Quotes
75 pre-installed line items. Measurement, calculation and PDF in one step.
Time Clock App
GPS stamp, project assignment, automatic monthly export for DATEV.
Scheduling
Gantt planning board with drag & drop. Teams, vehicles and projects at a glance.
Accounting
GoBD-compliant, DATEV export, dunning automation. Invoice from quote with one click.
Inventory Management
Minimum stock alerts, reorder suggestions, product photos. Never run out of materials on site again.
Employee App
PWA for iPhone and iPad. Clock in, view jobs, upload photos. No App Store required.

Start Your Digitalization Today

14 days free. All areas unlocked. No credit card. Phone: 06033/4171713

Start for free Book a demo