Quoting

From inquiry to quote in 5 minutes

How a modern painting business calculates.

60 Minutes
5 Minutes

The complete process — step by step

From the first customer inquiry to the sent PDF. All in one system.

Step 01
Customer inquiry
The call comes in. The key data is captured immediately.
Incoming call
Familie Mueller is calling:
Facade renovation, single-family house, approx. 185 m2
Duration: 2 min
Step 02
On-site measurement
Capture facade area, deduct windows and doors.
Facade measurement
185 m2
Gross area
-28 m2
Windows + doors
157 m2
Net area
Duration: 15 min on-site
Step 03
Select positions
Select standard positions from the catalog. Prices are pre-set.
Position selection
Position Quantity EP
Scaffolding erection + removal
185 m2
8,50 EUR/m2
Substrate check + preparation
185 m2
3,20 EUR/m2
Primer Caparol CapaGrund
185 m2
4,80 EUR/m2
Facade coating 2x ThermoSan NQG
185 m2
14,50 EUR/m2
Paint window reveals
12 Stk
35,00 EUR/Stk
Covering work + sheeting
1 Psch
380,00 EUR
Duration: 2 min — Positionen aus Katalog
Step 04
Check calculation
Material, labor and surcharges are calculated automatically. Insight into position 4: Facade coating 2x.
Calculation — Facade coating 2x
Material
Caparol ThermoSan NQG 12,5L
Coverage: 6.5 m2/L — 3 buckets
142,50 EUR
Caparol CapaGrund Universal 10L
2 canisters
48,00 EUR
Abdeckfolie HDPE 4x50m
24,00 EUR
Tesa Putzband 4348 50mm
15,60 EUR
Waste + small material approx. 15%
~34,50 EUR
Total material
264,60 EUR
Material per m2
1,43 EUR
Labor
2 skilled workers x 2 days
Hourly rate incl. overhead: 48.50 EUR/hr
Output: 9 m2/hr (2 coats)
185 / 9 = 20.6 hours
Total labor
997,78 EUR
Labor per m2
5,39 EUR
Surcharges
Overhead (vehicle, office, insurance)
25%
Risk + profit
15%
Calculated unit price
9,94 EUR/m2
Customer price (rounded)
14,50 EUR/m2
Profit margin
45,5%
Duration: 1 min — automatically calculated
Step 05
Material list
Shopping list is automatically generated from the positions.
Shopping list — Project Mueller
Pos Item Quantity Dealer Price
1 Caparol ThermoSan NQG 12,5L 3 Eimer Brillux 142,50
2 Caparol CapaGrund Univ. 10L 2 Kan. Brillux 48,00
3 Abdeckfolie HDPE 4x50m 2 Rolle Wholesale 24,00
4 Tesa Putzband 4348 50mm 4 Rolle Wholesale 15,60
5 Fassadenroller 25cm 6 Stk Brillux 23,40
6 Teleskopstange 2-4m 2 Stk Warehouse in stock
Total material costs
253,50 EUR
2 items from warehouse stock
Automatically generated from positions
Step 06
Create PDF + send
One click. The customer has the quote in their inbox.
PDF preview
Maler mit Stern GmbH
Hochwaldstr. 27, 61231 Bad Nauheim
Tel. 06033 / 746 28 54
A-2026-0847
06.06.2026
Familie Mueller
Friedberger Str. 24, 61231 Bad Nauheim
1. Scaffolding erection + removal1.572,50
2. Untergrund pruefen592,00
3. Grundierung CapaGrund888,00
4. Fassadenanstrich 2x2.682,50
5. Fensterlaibungen420,00
6. Abdeckarbeiten380,00
Gross incl. 19% VAT 7.776,65 EUR
Sent via email on 06/06/2026, 2:32 PM
Duration: 1 click

What this quote delivers

All numbers at a glance.

7.776,65
Quote total
gross incl. VAT
1.572,50
Material costs
20% share
2.843,20
Your profit
36.6% margin
5 Min
Time spent
instead of 60 min

Without software vs. With EaseControl

Without software
60 minutes per quote
Positions forgotten
Prices outdated
No overview of profit
Material list handwritten
Excel/Word chaos
With EaseControl
5 minutes per quote
50+ standard positions
Datanorm prices current
Profit margin instantly visible
Shopping list automatic
Everything in one app

What EaseControl does for quoting

Position catalog
75 positions, material and labor calculated separately.
Datanorm import
Brillux, Caparol, Sto price lists automatically imported.
Measurement calculator
Areas, deductions, room perimeters automatically calculated.
PDF with logo
Professionally designed, send immediately via email.
Material list
Purchasing automatically generated from positions.
Post-calculation
Target/actual comparison after project completion.

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